SAFER Grant Resource Hub
Information & Resources
The Wisconsin State Fire Chiefs Association (WSFCA) is committed to supporting fire departments across Wisconsin in accessing and successfully administering Staffing for Adequate Fire and Emergency Response (SAFER) Grant funding.
This page serves as a central resource for departments participating in or seeking assistance with the SAFER Grant program, including submission guidance, reimbursement procedures, and required documentation.
About the SAFER Grant
The SAFER Grant Program, administered through the Federal Emergency Management Agency (FEMA), provides funding to help fire departments increase or maintain frontline staffing and improve community fire protection and emergency response capabilities.
WSFCA provides administrative support and guidance to participating departments throughout the grant lifecycle, starting December 24, 2024.---
Download Reimbursement Request Form
Download nfpa 1582 health screen Form
Submission Process
Departments participating in the SAFER Grant should follow the process below:
Step 1: Review Requirements
Ensure all expenses meet FEMA SAFER eligibility requirements prior to submission.
Step 2: Complete Required Documentation
Prepare all supporting materials as outlined in SAFER Grant Reimbursement Form.
Step 3: Submit Reimbursement Request
Submit completed reimbursement forms and supporting documentation to WSFCA. Submission Email: [email protected]
Step 4: Review & Processing
WSFCA will review submissions for completeness and compliance before processing reimbursement.
Departments may be contacted if clarification or additional documentation is required.
Reimbursement Guidelines
To ensure timely processing:
- Submit requests according to established deadlines.
- All documentation must be complete and legible.
- Expenses must fall within approved grant categories.
- Late or incomplete submissions may delay reimbursement.
Processing timelines may vary depending on submission volume and federal processing requirements.
Reporting Requirements
Participating departments are responsible for maintaining compliance with SAFER reporting requirements.
Departments must:
- Maintain accurate staffing records
- Track funded positions and expenditures
- Submit required reports by stated deadlines
- Retain records for audit purposes
- Purchase all equipment prior to submitting for reimbursement
Frequently Asked Questions (FAQ)
Who can participate in the SAFER Grant?
WSFCA member fire departments
How do I submit a reimbursement request?
Complete the reimbursement form and submit it along with all required supporting documentation via email to [email protected].
What documentation is required?
See reimbursement form for details.
How long does reimbursement take?
Processing times vary depending on completeness of submission and federal review timelines. Departments will be notified if additional information is needed.
How many sets of PPE will I get reimbursed for?
You are welcome to submit for as many sets as necessary for your department; however, there is no guarantee that you will be reimbursed for all sets. You will receive reimbursement of up to $3,000. If there are additional funds available, you may receive additional reimbursement.
Can expenses be submitted retroactively?
Only expenses within the approved grant performance period (after December 24, 2024) and compliant with FEMA guidelines are eligible.
Who do I contact for help?
WSFCA staff are available to assist departments throughout the process. Email: [email protected] Phone: (414) 501-2603
Important Reminders
- Keep copies of all submitted documentation.
- Review FEMA eligibility rules before incurring expenses.
- Contact WSFCA early if questions arise.
Need Assistance?
WSFCA is here to support Wisconsin fire departments in maximizing SAFER Grant funding and maintaining compliance.
Contact us anytime with questions or assistance needs.
